In the context of company registration in India, the application for name approval is a crucial step in the process of incorporating a company. Here are the steps to apply for name approval with the Ministry of Corporate Affairs (MCA):
Steps for Application for Name Approval in India:
- Digital Signature Certificate (DSC):
- Ensure that the authorized person (usually a director) has a Digital Signature Certificate (DSC). The application process involves online submissions, and the DSC is required for electronic authentication.
- Access the MCA Portal:
- Go to the Ministry of Corporate Affairs (MCA) website (https://www.mca.gov.in/) and access the MCA21 portal.
- User Registration:
- If not already registered, create an account on the MCA21 portal. Provide the necessary details to register as a user.
- Login:
- Log in to the MCA21 portal using the registered credentials.
- Name Availability Check:
- Check the availability of the proposed company name using the ‘RUN (Reserve Unique Name)’ service on the MCA portal. Ensure that the name adheres to the naming guidelines specified by the MCA.
- Fill RUN Form:
- If the name is available, fill in the RUN form with the proposed company name and provide alternative names, if any. Choose the appropriate type of company and the relevant main division and sub-division for the company’s business activities.
- Upload Supporting Documents:
- Attach the necessary documents, such as a copy of the Board resolution authorizing the name application, and any other required documents.
- Payment of Fees:
- Pay the required fees for name reservation online through the MCA portal. The fees may vary based on the type of company and the significance of the name.
- Submit the Form:
- Submit the completed RUN form electronically on the MCA21 portal. Ensure that all details are accurate and match the supporting documents.
- Check Status:
- After submission, you can check the status of your name application on the MCA portal. The status will indicate whether the name is approved, rejected, or pending for approval.
- Incorporate the Company:
- If the name is approved, proceed with the incorporation process. File the necessary incorporation documents, including the Memorandum of Association (MOA) and Articles of Association (AOA), within the stipulated time.
Important Points to Note:
- The name reservation is valid for 20 days from the date of approval. Within this period, the company incorporation documents must be filed.
- The proposed name should comply with the naming guidelines, which include uniqueness, relevance to the business, and avoidance of prohibited terms.
- The availability of the proposed name is subject to approval by the Central Registration Centre (CRC) of the MCA.
It’s crucial to stay updated with the latest guidelines and requirements of the MCA and seek professional advice if needed to ensure a smooth application and approval process.